Privacy Policy | Xambika

Effective Date: July 23, 2026

Xambika Biotech ("Xambika," "we," "us," or "our") operates the website https://www.xambika.com (the "Site"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our Site or otherwise interact with us, including where individuals choose to participate in testimonials or case studies. Please read this policy carefully. If you do not agree with the terms of this Privacy Policy, please do not access the Site.

Data Controller:

Xambika Biotech B.V.
Veerkade 5F
3016 DE Rotterdam
Netherlands

Xambika Biotech B.V. determines the purposes and means of processing personal data in connection with this Site.

Important
This Site is intended for informational and professional purposes only. It is not intended for submitting medical information, patient records, diagnostic data, or test results.

1. Information We Collect

We may collect information about you in a variety of ways, including:

a. Personal Information

Personally identifiable information that you voluntarily provide to us when you:

Contact us through forms on the Site
Subscribe to newsletters or updates
Request information about our products, services, or research

This information may include, but is not limited to:

Name
Email address
Organization or company name
Phone number
Any other information you choose to provide

b. Automatically Collected Information

When you access the Site, we may automatically collect certain information, including:

IP address
Browser type and version
Operating system
Pages viewed and time spent on the Site
Referring URLs

This information does not identify you personally and is used for analytics and site optimization purposes.

c. Testimonials and Patient Experience Information

In some cases, individuals may choose to share their experience of using diagnostic tests or services associated with Xambika. Where individuals agree to participate in testimonials or case studies, we may collect:

contact details (such as name, email address, or phone number)
information about an individual’s experience using the test
information relating to health or treatment experiences that the individual chooses to share
written statements, interviews, or similar materials used for testimonials or case studies

In some cases, individuals may first be asked by their clinician or healthcare provider whether they are willing to be contacted by Xambika regarding a testimonial. Where an individual agrees, their contact details may be shared with Xambika so that we can discuss potential participation.

Participation in testimonials is entirely voluntary.

2. How We Use Your Information

We use the information we collect for purposes such as:

Responding to inquiries and requests
Providing information about Xambika Biotech and our offerings
Improving the functionality and performance of our Site
Communicating updates, news, or marketing materials (where permitted by law)
Complying with legal and regulatory obligations
Contacting individuals who have agreed to be contacted about participating in testimonials, case studies, or similar materials relating to their experience with our diagnostic technologies
Preparing and publishing testimonials or case studies about individuals' experiences with our technologies, where explicit consent has been provided

3. Special Category Data

Where a testimonial includes information relating to an individual’s health or medical experience, this may constitute special category personal data under applicable data protection law. We will only use such information where the individual has provided explicit consent for the relevant use, including publication where applicable.

4. Cookies and Tracking Technologies

We may use cookies (only after consent), web beacons, and similar tracking technologies to enhance your experience on our Site. Cookies help us understand how users interact with the Site and allow us to improve usability.

You can choose to disable cookies through your browser settings; however, doing so may affect certain features of the Site.

We use third-party analytics and marketing tools, including Google Analytics and HubSpot, to help us understand user behavior, manage communications, and improve our services. These providers may set cookies or collect usage data in accordance with their own privacy policies.

5. Disclosure of Your Information

We do not sell or rent your personal information. We may share information in the following circumstances:

Service Providers: With third-party vendors who perform services on our behalf (e.g., hosting, analytics, or email delivery), subject to confidentiality obligations.
Legal Requirements: If required to do so by law, regulation, or legal process.
Business Transfers: In connection with a merger, acquisition, or sale of all or a portion of our assets.
Healthcare Providers: Where testimonials relate to experiences with diagnostic tests provided through clinics or healthcare providers, we may coordinate with those providers in relation to testimonial participation, where appropriate and lawful.

6. Data Security

We implement reasonable administrative, technical, and physical safeguards designed to protect your information. However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

7. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

8. Your Privacy Rights

a. California Privacy Rights (CCPA / CPRA)

If you are a California resident, you have the right to:

Know what personal information we collect, use, disclose, or sell
Request access to or deletion of your personal information
Correct inaccurate personal information
Opt out of the sale or sharing of personal information (we do not sell personal information)
Not be discriminated against for exercising your privacy rights

Requests may be submitted by contacting us using the information below.

b. European Union & EEA Privacy Rights (GDPR)

If you are located in the European Union or European Economic Area, you have the right to:

Access your personal data
Rectify inaccurate or incomplete data
Request erasure of your personal data ("right to be forgotten")
Restrict or object to processing
Request data portability
Withdraw consent at any time where processing is based on consent: where we rely on consent to use personal information in testimonials or case studies, individuals may withdraw their consent at any time by contacting us using the details below. Withdrawal of consent will not affect processing carried out before consent was withdrawn, but we will stop further use of the testimonial where reasonably practicable.

Our legal bases for processing personal data include consent, contractual necessity, legitimate interests, and compliance with legal obligations.

Where personal data is transferred outside the EU/EEA, we rely on approved transfer mechanisms such as the EU–US Data Privacy Framework or Standard Contractual Clauses.

If you believe your data protection rights have been violated, you have the right to lodge a complaint with your local supervisory authority.

9. Third-Party Websites

The Site may contain links to third-party websites. We are not responsible for the privacy practices or content of those websites. We encourage you to review the privacy policies of any third-party sites you visit.

10. Children’s Privacy

Our Site is not intended for individuals under the age of 13. We do not knowingly collect personal information from children under 13. If we become aware that such information has been collected, we will take steps to delete it.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date. Your continued use of the Site after changes are posted constitutes your acceptance of the revised policy.

12. Contact Us

Xambika Biotech has not appointed a Data Protection Officer as it is not required under Article 37 GDPR.

If you have questions or concerns about this Privacy Policy or our data practices, please contact us at:

Xambika Biotech
Website: https://www.xambika.com
Email: info@xambika.com